Weddings

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Q & A


special occasions

How can I tour the AYC?

In order to tour the venue, you must make an appointment. You can either call (816) 537-6944 or email events@arrowheadyachtclub.com to schedule a time.  Appointments are available 7 days a week, from 11am to 7pm. 


What is the capacity at the AYC?

Venue capacity is 225 people total.  Our dining room seats 175 comfortably, with additional seating available in the bar area, patio, and lawn.


Can I hire outside catering?

Yes, you may use an outside catering company that is licensed & insured with approval from the event coordinator. With the exception of desserts, we do have a catering team onsite to prepare food for your event. There are many options to choose from, starting with a cocktail hour, passed hors d’oeuvres, a plated dinner, or a buffet. 


Can I bring in alcohol?

No. The AYC has a full-service bar with several bar packages to choose from, starting with a cash bar, a hosted bar or a combination of both.


Do you have décor I can use?

Use of all venue-owned décor is COMPLIMENTARY, and we have a wide variety of items to help you create your signature look.  


Do you have WiFi and /or an Audio Visual system?

Yes, to both. We have complimentary WiFi for you and your guests.  Your DJ is welcome to use our WiFi to stream his playlist as well. We also have an audio visual system that is part of your package to use if needed.


When can I arrive for my event?

You may arrive as early as 10am on the day of your event.


What does the wedding ceremony fee include?

The ceremony fee ($500) includes one additional hour prior to your reception start time; set-up and breakdown of outdoor chairs according to your desired look; and a one-hour rehearsal the day before your event. 


What does the venue rental fee include?

The venue rental fee includes a 4-hour event, all event staff (including culinary staff, service, and one bartender), full use of venue and grounds from event setup to event end, pre-event coordination including complimentary tasting, on-site event coordination, post-event cleanup (excluding décor provided by you), all tables, linens in your color choice, glassware and tableware, a bridal room, and complimentary use of AYC décor items.


How do I reserve the AYC for my event?

To reserve the AYC for your event, we require a security deposit of $1000 & a signed contract.  The deposit secures your date, and is refundable within 30 days of your event.


Can we choose our own DJ or band?

Yes, we welcome new entertainers at our venue!  


Is your venue handicap-accessible?

Yes, the AYC has ramp access from our designated handicap parking spots.  We will also work with you to ensure that any handicap guests have accessible seating throughout your event.


What form of payments do you accept?

We accept cash or check, money order, or Visa, MC or Discover (3% add’l fee).


Do you have a place for the bridal party to get ready?

Yes, we have a bridal room within our venue, with plenty of room for you and your bridal party. Ask your event coordinator about providing lunch service and/or a Mimosa bar while you are getting ready.


What happens if it rains?

We are happy to move it indoors or set it up on our covered outdoor space for the ceremony if needed due to rain or inclement weather. Your event coordinator will also be happy to work with you to rent any outdoor equipment needed, including tents, heaters, or lighting. 


When do we have to end our event?

We require that your event end by midnight. 


When is my final guest count and final payment due?

A final head count is due 21 days prior to the event and final payment are due 14 days prior to your event. 


Do you do tastings?

Yes, we welcome you and your partner to schedule a tasting of your choice of items from our Private Event Menu.  Your event coordinator will work with you to develop a cohesive menu and will provide recommendations based on your preferences and guest needs. 


Is there a minimum food order or guest count requirement?

We are happy to book your party whether you have 25 or 225 guests!  The minimum food & beverage order is $500, and venue rental is the same price regardless of guest count.


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